Join our Team- Employment Opportunity

DECATUR AREA HABITAT FOR HUMANITY

TITLE: Assistant to the Executive Director

REPORTS TO: Executive Director

SUMMARY: The Office Manager will provide administrative and staff support to Decatur Area Habitat for Humanity (DAH4H) general operations. Working under direct supervision of the Executive Director, this position provides organizational support and is responsible for a variety of administrative tasks concerning the Office. 

OFFICE MANAGER:

Provides a wide variety of administrative support to the office operations as approved by the Executive Director.

a. Maintains complete and systematic set of records of business transactions, mortgage files and other pertinent records and documents necessary for day to day operations of DAH4H. 

b.  Bookkeeping, working with QuickBooks, maintaining bank accounts, payroll and completion of banking transactions as needed, reviews bills, generates checks ensures bills paid in a timely manner. 

c. Initial point of contact for all business, applicant, partner and mortgage related correspondence, i.e. request for applications, home maintenance issues, community inquiries, etc., as well as forwarding information to the appropriate Committee Chair or Executive Director.

d. Answering phones, direct calls and forwarding messages to appropriate staff.

e. Maintain and update data bases, including list of Board members, homeowners, Volunteers, volunteer hours, donors, Committee Chairperson’s, Committee members, staff and any other pertinent information.

f. Responsible for mailings including newsletters, fund raising letters and other correspondence which promotes Decatur Area Habitat for Humanity, also track data concerning the response to these mailings. 

g. Assists in managing and maintaining web sites and social media, working with the ReStore Staff and Executive Director to project a unified message for DAH4H.

h. Represent DAH4H in a courteous, professional manner in all forms of communications, both internal and external, handling direct request for public information, maintaining communication and information flow when requested by Board Members.

i. Communicate via electronic media, email, phones, etc., with Board Members, volunteers, staff, and other individuals and groups to disseminate information relating to volunteer opportunities, activities, and other information relating to DAH4H on a regular basis.

j. Attend meetings, trainings, orientations to promote awareness of the mission of DAH4H.

k. Maintain master calendar of all events, including board meetings, committee meetings and other scheduled events.

l. Prepare meeting agendas, attend monthly board meeting, and record and transcribe minutes.

m. Responsible for general office duties, office orderliness and cleanliness, office supplies inventory, operation and maintenance of office machines,

n. Ensures positive communications and relations with affiliate constituents and employees

QUALIFICATIONS:

· High school diploma or GED equivalent; some college preferred.

· Minimum two years administrative support experience preferred.

· Ability to work independently without close supervision.

· Excellent organizational and communication skills (oral and written); detail oriented; capable of multi-tasking and working under pressure and in a team environment.

· Proficient in the use of software programs including QuickBooks, Microsoft Word, PowerPoint, Excel and Microsoft 365 Outlook.

· Knowledge of social media, website management.

Working Hours

· The Office Manager is a part time, at-will employee. 

· The Office Manager is expected to work between 20-30+ hours per week. 

· Weekday Hours set by the Executive Director with the ability for flexible scheduling within a normal workday. 

· The Office Manager will be expected to attend all Board Meetings.

Paydays

Payday for DAH4H employees is every two (2) weeks.

Payroll

Salary Based on Experience.

Send or email Resumes to:

Edward D. Smith

Executive Director

Decatur Area Habitat for Humanity

932 E. W0ood

Decatur Illinois 62521

edsmith@decaturhabitat.org

This position will remain open until filled